Receptionist at IGIT Shipping and Logistics Company

Responsibilities:

• Ensure reception area is tidy at all time by supervising the cleaning of office environment.
• Greet visitors warmly and make sure they are comfortable by attending to them courteously and promptly.
• Maintain proper sitting arrangement and space management of the reception area.
• Coordinate the reception area to reduce overcrowding.
• Restricts unauthorized entry/visit liaising with security guard where necessary
• Coordinate inflow and outflow office mails and ensures records are adequately kept.
• Greet visitors warmly and make sure they are comfortable
• Forward incoming administrative mails to all concerned.
• Maintain a safe and hazard-free work environment by ensuring that guests and employees follow safety inspection rules
• Respond to enquiries about the company and its products
• Coordinate office activities as assigned.
• Takedown messages and disseminate appropriately
• Give visitors badges or identity cards and direct them appropriately
• Collect and distribute parcels and other mails
• Re-direct calls as appropriate and take an adequate message when required
• Answer, screen, and transfer inbound phone calls.

Requirements:

• Minimum of HND/B Sc. in relevant field
• Minimum of 3 years’ experience in a similar role
• Skilled with the use of professional communications etiquette
• Excellent interpersonal & organizational skills
• Proficiency in Microsoft office
• Diplomatic, flexible, resourceful and dependable
• Creative and well-organized, with good prioritizing skill.
• Able to work effectively with multiple supervisors, balance and prioritize multiple requests.