Procurement Specialist at Catholic Relief Services (CRS)

Procurement Specialist at Catholic Relief Services (CRS). Please ensure you read the job requirements before applying for this position.

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

We are recruiting to fill the position below:

Job Title: Procurement Specialist

Location: Maiduguri, Borno
Employment Type: Full-time

Job Summary

• You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable.
• Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods, cash and voucher assistance (CVA) and services.
• Provide pricing information to assist budget holders with budget preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status.
• Collect information to confirm that goods/services and CVA assets delivered are what has been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers, contractors and e-voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed.
• Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Responsible for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, and procurement to assist with control and accountability.
• Review Procurement life cycle report weekly and schedule thorough maintenance of open order report and coordinate with the finance team to ensure timely payments to vendors.
• Ensure all purchase orders issued are closed in the system after delivery of goods or job completion.
• Prepare monthly spending report for strategic decision making
• Reviewing all purchase requisitions, verifying price targets, and ensuring that all specifications and requirements are clear and that all authorizations have been obtained.
• Ensure all requests for quotes clearly present detailed specifications and requirements.
• Schedule bid opening committee meetings, and receive and prepare bid comparison reports.
• Serve as a secretary during bid committee meetings and ensure bids are analyzed in a competitive manner
• Ensure prompt completion of the supplier creation process in insight by ensuring all supporting documentation is provided and accurately completed.
• Responsible for coordinating local and international procurements.
• Responsible for engaging local consultants
• Ensure the CP contracting process is in line with agency standards and global best practices.
• Effectively manage talent and supervisees.
• Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
• Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Prepare reports and facilitate document retrieval during Audits.

Preferred Qualifications

• Bachelor’s Degree in Supply Chain Management, Statistics, Economics, Law or related field.
• Professional certifications are a plus.
• Knowledge of ERP for Supply Chain Management (ORACLE will be an added advantage).
• Proficient in MS Office packages (Excel, Word, PowerPoint). Experience with database management systems (e.g., MS Access) is highly desirable.
• Very good analytical skills with the ability to detect and report inconsistencies.

Qualifications – External:
Basic Qualifications:

• Bachelor’s Degree in Supply Chain Management, Statistics, Economics, Law or related field.
• Membership in the Chartered Institute of Procurement & Supply or any other professional body will be an added advantage.
• Minimum of 4 to 6 years of work experience in procurement/purchasing management, logistics, and administration with increasing responsibility, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN).
• Additional education may substitute for some experience.
• Knowledge of international and national procurement regulations and local market conditions.
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
• Staff management experience and abilities that are conducive to a learning environment.

Required Languages:

• English Language

Travel:

• Must be willing and able to travel up to 25%.

Knowledge, Skills and Abilities:

• Strong planning, coordination, prioritization, and time management skills.
• Strong analytical skills with the ability to make independent judgments and decisions.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Proactive, resourceful, solutions-oriented and results-oriented.
• Strong negotiation, communication, and relationship management skills.
• Possess good management skills.
• Ability to pass on knowledge and mentoring.

Supervisory Responsibilities:

• Procurement Officer(s) and Procurement assistant(s).

Key Working Relationships:

• Internal: Head of Office, Procurement Manager, Head of Administration, Admin Officer.
• External: Vendors.

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset.
• Accountability & Stewardship.

Application Closing Date

7th April, 2022.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note

• Nigerian Nationals Only.
• Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
• Disclaimer: This job description is not an exhaustive list of the skill, efforts, duties, and responsibilities associated with the position.
• Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.
• Qualified women are strongly encouraged to apply.
• CRS’ talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.
• CRS is an Equal Opportunity Employer.