Human Resources Assistant at Breakthrough ACTION Nigeria

Human Resources Assistant at Breakthrough ACTION Nigeria. Please ensure you read the job requirements before applying

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position of:

Job Title: Human Resources Assistant I

Location: Abuja

Job Summary

• The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations.
• This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Major Activities / Responsibilities

• Liaise with relevant staff (supervisors, unit heads, etc.) to coordinate and prepare for new hire orientation.
• Ensure new staff completes all relevant documents for the Personnel File.
• Support with the recruitment of full-time staff and consultants
• Manage staff Group Life Insurance
• Work with Finance and Admin with regard to key personnel actions – new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status, etc.
• Liaise with new hire supervisors, admin, and IT in ensuring workspace and work tools are made ready for new hire (s).
• Assist the SHRO in the collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.
• Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.
• Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices.
• Manage leave administration and monthly timesheet processes and tracking.
• Coordinate administrative/logistics aspects of the recruitment process.
• In the absence of the HR Officer, represent the HR Team in relevant meetings.
• Work with relevant HR team members to ensure appropriate HR databases/ERP are updated promptly.
• Post vacancy announcements on internal and external platforms.
• Other duties as identified by supervisor.

Required Minimum Education

• Bachelor’s Degree (preferably in the Arts or Social Sciences) is required.

Knowledge, Skills and Competencies:

• Experience managing end-to-end HR procedures/processes independently is required for the position.
• Experience using Human Resources Information System
• Ability to work independently and remotely is mandatory for this role.
• Strong oral and written communication skills.
• Demonstrated ability to analyze and resolve problems.
• Meticulous attention to detail.
• Hands-on experience working with key Ms. Office applications (Excel, Word, PowerPoint, etc.) is compulsory.
• Proven ability to communicate effectively regarding sensitive and confidential matters.
• Experience using video conferencing tools to set up meetings/interviews is compulsory.

Method of Application

Interested and qualified candidates should send their CV (PDF) to: [email protected] using the Job Title as the subject of the mail

Application Deadline 13th April, 2023.