Executive Assistant to MD / Business Analyst at IFS - NewBalancejobs

Executive Assistant to MD / Business Analyst at IFS

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IFS is cleaning and facility management company. We are recruiting to fill the position below:

We are recruiting to fill the position below:

Job Title: Executive Assistant to MD / Business Analyst

Location: Lagos,
Employment Type: Full-time

Job Description

Executive Assistance

  • Manage GMD’s Calendar and schedule using google calendar and such other suitable means
  • Preparing correspondence on GMD’s behalf organizing and attending meetings and ensuring the MD is well-prepared for meetings both internal and external
  • Screening telephone calls, enquiries and requests, and handling them when appropriate as well as receiving visitors visiting the GMD
  • Ensure the prompt arrangement of all management meetings and taking minutes and ensuring compliance with all decisions reached
  • Carrying out background research and presenting findings to the GMD and produce documents, briefing papers, reports, executive summaries and newsletters and presentations to the GMD
  • Booking and scheduling meetings, arranging complex travel itineraries, and accommodation and, occasionally, travelling with the GMD to provide general assistance during presentations and official travel
  • Planning, organizing and managing the GMD’s events and ensuring attendance by GMD’s duly advised representative at meetings he can’t attend
  • Work with other Management on special projects
  • Arrange and attend Management meetings.
  • GMD office Management including filing, correspondence, enquiries, executive calendar, the executive representative for the business, etc.
  • Any other assignments by the GMD or any of his designates

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Secretariat and Documentation

  • Proposal writing, presentation using PowerPoint and other MS suite
  • Provide secretarial assistance and ensure the safekeeping of all important company documents, contracts, and all other vital documents
  • Monitoring and ensuring compliance with the CAC and other related regulators.
  • Devising and maintaining office systems, including data management, filing and managing the MD’s diaries, appointments and electronic diary
  • Establish and manage a mailing system for the organization including an efficient system of receiving incoming mails, faxes, post, and general emails

Business Development & Operational Project Support

  • Support the marketing team in sales efforts and drafting contracts with clients
  • Act as support to GMD, operations and respective project teams for existing and proposed projects/ventures
  • Support the business development units to aggressively canvass and obtain new businesses for the company
  • Support the business in managing existing relationships to ensure maximum customer satisfaction to get new businesses from existing customers

Qualification: Minimum of HND / Bachelor Degree

Experience: At least five years experience.

N150,000 – N250,000 per month.

Application Closing Date

21st April 2021.

Method of Application

Interested and qualified candidates should send CV and Cover Letter to [email protected] the Job Title as the subject of the email.

To apply for this job email your details to klinsajobs@gmail.com

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