Administrative / Executive Assistant at Protea Hotels - NewBalancejobs

Administrative / Executive Assistant at Protea Hotels

Protea Hotels

Protea Hotel By Marriot, Lagos Kuramo Waters, we are a hospitality firm with international standards as one of the best luxury hotels in the country. Our mission is to bring comfort, utmost leisure, and state-of-the-art amenities to our esteemed guests. We ensure a getaway that keeps you in touch with the world while providing a relaxing holiday.

We are recruiting to fill the position below:

Job Title: Administrative / Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

  • The Hotel Administrative Assistant is responsible for effectively providing administrative and clerical support to all department managers.
  • This position will be responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data, and analysis.
  • Must have excellent oral and written communication skills, ability and be flexible to support different leadership styles, familiarity, and knowledge of all Hotel amenities and happenings.
  • Will assist with administrative duties including but not limited to reports, scheduling, communications, projects, presentations, expense reports, receiving, distributing, and sending mail, some purchasing/receiving, printing, and overall office tasks assigned.
  • Liaise with external vendors for operational supplies and repairs.
  • Working with departmental rotas, ensure that the appropriate staff are on duty during each shift
  • Liaise with Lagos state teams to ensure compliance with all Lagos state policies as they relate to the hotel operations
  • Schedule meetings for the Executive Director and take the minutes of such meetings
  • Work with each department and ensure appropriate scheduling of rotas. Ensure the right appropriation of staff for each shift. Establish and monitor work schedules
  • Assist the HR Manager in ensuring deliverables are properly carried out according to guidelines and instructions
  • Assist in Recruitment, associates welfare management, and all human resources.
  • Follow up with deliverables of each department
  • Maintain the executive director’s itinerary
  • Responsible for attending weekly meetings, taking notes and distributing the minutes, and following up on tasks accordingly
  • Follow Hotel policies, procedures, and service standards
  • Follow all safety and sanitation policies
  • Manage and monitor activities being carried out with the different departments
  • Enforcement of drivers’ movement records
  • Staff supervision. Monitoring and ensuring compliance with policies and regulations
  • Maintain the Executive Directors’ itinerary

Requirements

  • A Degree in Social Management or Hospitality.
  • Minimum of 2 years Hospitality Experience
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail.

Method of Application

Interested and qualified candidates should submit their updated Resume to: [email protected] using the Job Title as the subject of the email.

Application Deadline 30th December, 2023.