How to Write a Visa Request Letter (Complete Guide)

How to Write a Visa Request Letter (Complete Guide)

A visa request letter is written to aid the consular understand the reason behind your intended travel or visit.
In this guide, we’d be tackling what Visa Requests Letters are, their functions, expected information in such letters, and a sample of such letters.

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A Visa Request Letter is an important document for the application for a Schengen visa. This letter is important based on the fact it relays the intention of the individual who wants to travel.

What is a Schengen Visa?

Before delving into what the basic requirements are for a Visa Request Letter, let’s address what Schengen Visas are. The Schengen Area is an area consisting of 26 European countries that officially eradicated all passports and all other types of border control at their mutual borders. The area mainly functions as a single jurisdiction for international travel purposes, with a unified visa policy and that visa is what is called the Schengen Visa.

The 26 countries under the Schengen area are:

  • Austria
  • Belgium
  • Czech Republic
  • Denmark
  • Estonia
  • Finland
  • France
  • Germany
  • Greece
  • Hungary
  • Iceland
  • Italy
  • Latvia
  • Liechtenstein
  • Lithuania
  • Luxembourg
  • Malta
  • Netherlands
  • Norway
  • Poland
  • Portugal
  • Slovakia
  • Slovenia
  • Spain
  • Sweden
  • Switzerland

Basic Information on Visa Request Letter 

This kind of Letter consists of Information pertaining to your Visit or Travel; the first two are key information:

  1. Your Motive of Travel to the Schengen area.
  2. Detailed information about the your journey such as; location, address, and other necessary information.
  3. If you’ve a sponsor, you must provide details of your sponsor and also give reasons for their sponsorship.
  4. Proof of Financial buoyancy.
  5. A request Letter also entails the information/details of the your intention to return to your country.

How to Write a Visa Request Letter

At this moment, all required information has been listed above and available for you at the tip of your fingers, tech has created a lot of avenues for various individuals to access information at will, and the internet has series of samples of Request Letters which gives you different options to choose from.

Sample of Visa Request Letter

This is a sample for writing a request letter for visa:

July 04, 2021,
4th floor, Griffins Road,
Residency Avenue, 

Subject: Name XXXXXXX,
France Passport No: XXXXXXX,
Visa request letter

Dear Sir/Madam,

I wish to apply for a Visa request letter, as I’m planning to travel to Spain from July 21, 2021, to August 28, 2021.
My main reason being to visit Spain and tour around it’s state capital. I want to know more about their culture’s heritage while familiarizing with their foods.
During my stay, I would love to visit the Spanish museum in Madrid.
I am an employee of an entertainment organization in Paris, France.  Attached is my short time of visit for the duration above, which has been approved by my employer in France.

These are my documents for the visa request letter:

  • Your appropriately Filled, Dated and Signed Visa application form, with attached passport photographs.
  • Your International Passport with travel records.
  • Your travel insurance.
  • Flight ticket E-reservation.
  • Your hotel accommodation for the duration of your stay in Spain.
  • Your financial statement of account.

Planned Itinerary:

July 21, 2021 – flight from Paris to Madrid, Spain flight/airline name
July 23, 2021 – flight from Madrid to Levante and stay at YYY
July 25, 2021 – Travel from Levante to Athletico Bilbao and stay at YYY
July 26, 2021 – Travel from Athletico Bilbao to Granada and stay at YYY
July 28, 2021 –  Flight from Granada to Paris

I hope my activities in Spain are understood. You can contact me for further details at will, as I will be elated to get feedback from your embassy.

Your Complete Name
Your Paris Address