Even the smartest of us are prone to making mistakes like forgetting emails, meetings, and deadlines sometimes, but how we react afterward is what makes or breaks the situation we’re human after all. Therefore, in relating with people, our actions should always be guided by the fact that we are Emotional beings. Therefore words like …”My apologies for the delay in replying to your email, sorry for the delay can do a lot of magic.
When apologizing for an Email forgotten, whether as an individual, a brand, or an organization. The situation can either be handled in a right or wrong way. In this article, I will be showing you the Best ways smart people apologize when they forget an Email.
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Words are powerful tools to either create or solve a problem. In a situation where an email is not responded to, it’s likened to a puzzle that needs high of Smartness to cough out a solution.
Smart people have learned the skill of word usage to prevent any form of misunderstanding that may want to surface due to a prolonged replied email.
Ways Smart People Apologize When They Forget an Email
The way they apologize varies depending on who they’re addressing and the nature of the conversation.
Below is the key basis that influences the structure of their apology.
- Smart people admit to the delay
- They explain they’re busy
- They show concern and care
- Also, they apologize in advance
Smart people admit to the delay
When they’re apologizing for the late response, their reply is sincere.
Simplified apologies like…
“My apologies for the delay in replying to your email, sorry for the delay”
“I Apologise for the delayed response”
“Sorry for not getting back to you sooner–”
“Sorry for not getting back to you sooner– it wasn’t intentional
They Explain they’re busy
One of the best ways smart people react when they forget an email beyond apologizing for their late reply, tactfully explains the reason(s) that led to the late response.
The first side of the coin of humans is Emotional, and the other side is logical. The need to explain the reason (s) for the delay is important.
There’s a template…
My apologies for the delay in replying to your email, sorry for the delay. I’ve been busy searching for your requested [files, data, etc.]
They Show concern and care.
When Smart people receive a friendly email from a colleague or client they regard so much and forgot to respond. They consider apologizing by showing them (Close clients or Colleagues) they care about them and continuing the relationship. Instead of ending their response by simply saying sorry and rambling on about why they neglected to reply sooner, they think of something specific their Close clients or colleagues told them or something they may like to show them.
There’s a simple template…
My apologies for the delay in replying to your email, sorry for the delay. I’ve been busy searching for your requested [files, data, etc.] and your message got lost in the shuffle. At long last, everything is attached. Please let me know if I missed anything and how’s XYZ doing?
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Also, They apologize in advance
Fact is, irrespective of what other stuff they do, smart people firstly apologize when they forget an email, taking responsibility for their mess-ups and apologizing accordingly. Email is one major medium individuals, companies and brands make sales, build customer Relationships, etc. therefore the need to be very careful about its handling are important.
Whenever smart people are faced with the puzzle of apologizing for late email(s), they always make sure their response is polite. In applying tact to their response to a late email they avoid being overly accommodating in a way that feels dishonest, but address the delay politely by owning up to their mistakes.
Here’s a template…
My apologies for the delay in replying to your email, sorry for the delay. I’ve been busy searching for your requested [files, data, etc.] and your message got lost in the shuffle. I’m sorry for any future occurrence of delay in response. At last, everything is attached. Please let me know if I missed anything and how’s XYZ doing?