Executive Assistant / Admin Support Vacancy at IO Furniture Limited.

Job Title: Executive Assistant / Admin Support

Location: Lagos
Reporting Line: Head HR & Admin, Executive Director and the MD/CEO

Gender: Females Only

Job Summary

• Providing efficient administrative support to the CEO as Executive Assistant.
• Executing HR transactional and administrative activities to provide functional support to the head of HR/Administration Department
• Provide excellent, courteous Customer Service to company employees, deploying Active Listening, making appropriate inquiries, helping to resolve issues, and deploying resourcefulness in addressing employee needs.

Core Working Relationships:

• HR/Admin Team
• Commercial Team
• Technical Team
• Production Team
• Logistics/Procurement Team
• Accounts/Finance Team
• Management Team
• Service Providers

Executive Assistant:

• Provide efficient/effective secretarial support and logistics to the CEO.
• Maintain a comprehensive/accurate filing system in respect of CEO’s correspondence.
• Ensure smooth arrangements for CEO’s travel plans.
• Attending of operational/staff meetings and taking accurate minutes of meetings
• Liaise with Company lawyer, confirm Board of Directors meeting dates and make preparation for refreshments.
• Preparation of reports and correspondences

House-Keeping:

• Compile and monitor daily and weekly cleaning schedules
• Supervise the cleaners to ensure cleanliness for all facilities, equipment, instruments i.e. the admin block, factory, toilets, machinery, etc.

Administrative:

• Ensure efficient and effective logistics support in terms of office provision and consumables.
• Assist in supervising Guest House matters and ensure that all requests from the Guesthouses are promptly attended to.
• Assist in providing administrative support for the Admin department, and generate periodic administrative reports as required.
• Assist in liaising with service vendors and in monitoring the job contracted to them.
• Coordinate arrangements for staff travels.
• Access office mails and conducts internet research for information and data analysis when necessary.
• Maintain a comprehensive and accurate filing system on Administrative matters.
• Prepare expense and cash vouchers, and ensure that the Admin. The expense and Petty Cash Priority List is updated daily; with accurate periodic submission to Finance and management.
• Assist with prompt payment of all utility bills i.e. PHCN, Telephone, and LAWMA etc.
• Assist with keeping track of all routine vehicle reports, Diesel Generator reports and timely servicing and maintenance, purchase of parts, for company’s official and status vehicle.
• Undertake additional tasks or projects as assigned by the Head of Department, or authorized officers.
• Assist with compilation and submission of the monthly expatriate returns to the Nigerian Immigration Service.

Key Job Attributes

Generic:

• Digitally savvy
• Powerpoint presentation proficiency
• Strong organization skills and a problem-solving attitude
• Results-driven with the ability to meet deadlines
• Attention to details
• Excellent Communication Skills (Verbal, written and listening)
• Strong Interpersonal Skills
• Team Spirit
• Knowledge of flight and hotel booking/reservation

Technical:

• Knowledge of People Management
• Proven knowledge of Office procedures
• Proficiency with Microsoft Office Package
• Knowledge of ERP Usage

Qualifications
Education & Experience:

• A first degree in Social Sciences or Arts
• Minimum of 3 years of relevant work experience
• The candidate must be a female.

Application Deadline

10th July, 2020.

Method of Application

Interested and qualified candidates should send their CV to: [email protected] using the “Job Title” as the subject of the email.