A personal assistant is also known as a personal aide. A personal assistant to a CEO is a person who assists the CEO with their daily business or individual tasks.
CEOs often rely heavily on their assistants. A personal assistant works closely with the CEO on a one-to-one basis, often helping them maximize their time by taking care of their schedules and handling their secretarial and administrative tasks.
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CEO Personal Assistant Job Description and Duties
A Personal assistant is often the first point of contact both within and outside the organization when people try to contact the CEO.
An assistant helps with the daily time management of the CEO, takes notes, correspondence, schedule meetings, send emails, et cetera.
They also arrange flights for their boss. As a personal assistant, your duties include but are not limited to the following;
- Screening phone calls enquiries and handling them at the right time.
- Making appointments on behalf of their bosses organizing their daily schedule.
- Meeting and greeting visitors
- Taking minutes while the boss dictates
- Acting as a liaison to the clients, suppliers, and other staff members.
- Sending and receiving emails texts on behalf of the CEO.
- Helping the CEO carry out background research, source for information and present findings when called upon.
- Proper filing, data management and maintaining office systems.
- Arrange travels, visas, hotel reservations, and sometimes travel with the CEO to take minutes of the meetings and provide assistance where needed.
Personal assistant duties do not stop at being at the beck and call of the CEO; Personal Assistants also have their responsibilities within the organization. They include the following;
- Getting involved in the decision-making process
- Deputizing the CEO and carrying out office functions when the CEO is absent.
- Handling specific projects at the CEO’s behest and general research.
- Taking charge of accounts and budgets.
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Personal Assistant Jobs
There are several personal assistant jobs available all over the United States. There is often an abundance of employment for personal assistant jobs.
Most organizations require personal assistants to run effectively. Without an effective personal assistant, most things would go wrong in an organization.
Imagine a company CEO coming late to meetings, missing or mixing up appointments, missing flights, forgetting to make scheduled calls, et cetera.
The organization would be one big disorganized mess without the personal assistant. An effective personal assistant brings balance to the office life of the CEO or manager.
A visit to the websites of different companies would tell you that personal assistant jobs are always available.
To qualify as a personal assistant, you must possess specific skills such as computer literacy, clerical skills, typing skills, pay attention to detail, flexibility and ability to take on different tasks at the same time, ability to work under pressure, good communication skills, good telephone manners, punctuality et cetera.
You do not necessarily require a college degree to work as a personal assistant but having one might be your advantage. Being IT savvy can also boost your chances of employment as a personal assistant in any organization.
Salaries of Personal Assistants
The average salary of a personal assistant here in the United States ranges from $36,000 to $39,000 per annum.
The salary of a personal assistant depends on several factors such as the number of years you have worked within an organization (job experience), your qualifications and your skillset.
Executive assistants earn a minimum of $61,000-$70,000 per annum. Some make as high as $83,000 per annum.
Work Hours
Personal assistants usually work from 9 am to 5 pm, depending on the company’s practices. They might work for long hours on a few occasions.
Personal assistant jobs can get stressful at times. The personal assistant job is supportive, which might require the PA to travel on occasions to assist their boss.
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Conclusion
Personal assistants are an integral part of an organization’s workforce. They keep everything running smoothly.
Personal assistants deal with the secretarial and administrative duties, thereby letting the CEO or manager focus on more productive things.
This article explained everything you need to know about a CEO personal assistant Job description, the nature of the job, annual remunerations, the availability of personal assistant jobs, et cetera.
Persona assistant jobs are readily available in most major cities, and it is an excellent career option for anyone to follow.